AS9100 SUPPLIER TERMS AND CONDITIONS
General: As a supplier to Delta G Design, Inc., herein after referred to as DGD, you become a key contributor to the products and services that we deliver to our customers. We value the conformance of your products and services to our specifications and requirements, your contribution to our product’s safety, and your ethical business practices. Your organization agrees to meet the following AS9100 requirements whenever any DGD purchase order specifies the order is for an aircraft product subject to AS9100 requirements, hereafter called an “aircraft product” order.
Scope: These terms and conditions apply to all external suppliers and sub-tier suppliers which furnish products, processes, or services to be incorporated into DGD’s contractually deliverable aircraft products. By accepting this Purchase Order the supplier agrees to all terms and conditions listed below.
1. When indicated on the purchase order, suppliers must use DGD’s customer-approved special process sources (anodize, heat treat, welding, etc.).
2. DGD is to be contacted (by the supplier) in the event of nonconforming product/material. Arrangements for approval of supplier nonconforming product/material must be as directed by a DGD authorized manager or designee.
3. The supplier shall notify DELTA G DESIGN of any changes to a product and/or process, including changes of external providers or location of manufacture, that may affect conformance to specifications or requirements, and to obtain approval from an authorized DELTA G DESIGN manager or designee prior to production. If a First Article of Inspection (FAI) was required by the contract for the first product, a new FAI shall be required from the supplier.
4. DGD, our customers, and regulatory authorities retain the right of access to supplier:
a. Facilities involved in the aircraft product order.
b. Records applicable to product conformance to specifications, which shall be retained for four years from date of purchase order.
5. DGD will require our external providers to apply the appropriate controls to their direct and sub-tier external providers to ensure that product requirements are met. The appropriate controls may include customer/regulatory/AS9100 specific requirements and will be indicated on the DGD purchase order.
6. DGD performs inspection activities to ensure that purchased product meets requirements, including:
a. Receiving inspections (of supplier products / services / documents) performed by a designated employee. DGD verifies the authenticity of the appropriate certificate of conformity, material certificates, etc. and other accompanying documentation by review and comparison (as is appropriate) to the drawing and/or industry specifications, or by other means. When necessary, DGD may inspect or audit at the supplier’s facility.
b. Product inspections to ensure they meet requirements, dimensions, etc. Special processes (anodizing, heat treat, welding, etc.) where compliance cannot be verified by inspection will require a Certificate of Conformity.
c. Product/service conformity and on-time delivery will be monitored by DGD. Supplier is to notify DGD immediately of any unexpected anomalies, nonconformances, delays, changes in product and/or process, change of suppliers, and/or changes of manufacturing facility location. DGD reserves the right to approve such changes or incidents before work is allowed to proceed.
7. When DGD or its customer intends to perform verification at the supplier’s premises, DGD will first state the intended verification arrangements and the method of product release. This information will be communicated on the DGD RFQ, purchase order, or via another acceptable purchasing arrangement.
8. To ensure product identification and traceability, DGD will institute controls that include the requirement of Material Certificates, Certificates of Conformity, and/or other supporting documentation from its suppliers as is appropriate. These requirements may be specified on DGD’s RFQ, purchase order, or may otherwise be communicated to the supplier.
9. All special process must be performed by qualified and competent persons.
10. DGD requires that the Supplier have policies and procedures to identify potential Counterfeit Parts from suppliers. Seller shall immediately notify DGD with the pertinent facts when the Supplier becomes aware of or suspects that Counterfeit Parts may have been used in a product delivered to DGD. In the event that products delivered under this order constitutes or includes Counterfeit Parts, Supplier shall, at its expense, promptly replace such Counterfeit Parts with genuine parts conforming to the requirements of this order. Notwithstanding any other provision in this order, Seller shall be liable for all costs relating to the removal and replacement of Counterfeit Parts.
11. DGD may also require specific actions where timely and/or effective corrective actions to a supplier issue are not achieved. These actions may include but are not limited to any or all of the following: withholding payment until the issue is resolved, removal of the supplier from DGD’s Approved Supplier list, and legal action.